FPAL MEETING MINUTES, August
Call to Order:
President Mary Jane called the meeting to order at 5:30.
Board members present:
Jennifer Richardson, Amy Brinkerhoff, Ferryn Twarkins, Ann Callender, Mary Green,
Kurt Norris, Pat Watson, Tom Twarkins. Becky Swope. Also present were: Bailey
Terry, Colleen Lester, Fred Swope and Terri Urquhart.
Motion to approve minutes was made by Mary Jane and seconded by Jennifer and
|Treasurer’s Report: Ferryn
Account balances through July 31, 2016
Amazon Smile checking =$75.55
Alyssa’s (two months) = $411.74
Motion to approve treasurer’s report made by Jennifer and seconded by Mary
Green and passed.
Circulation continues to increase even though we are the fourth smallest
of the five libraries. The county maintenance crew has been doing exterior
cleaning of the building. The AWE stations continue to be extremely popular
with our young patrons. The Book Chat Book Club met for the first time.
The Local Authors and Artisans program is September 16th. Terri is serving
the participants lunch and has asked for volunteers to donate food for
this event. The County has a Facebook page which can help us advertise
our events, Jennifer will coordinate these efforts. Terri also reported
that book donations have been down. The children’ summer book sale
was very successful ($764.00) so much that if she had more quality books,
it could have been extended another week or so. Terri stated that in
the past she started putting donated books aside for the summer sale
but will start earlier this year.
Amazon Smile book marks have been distributed to board members but we
still have more to distribute. Ferryn suggested putting them in Christmas
birthday cards, and asking merchants if we can leave some for their customers.
Jennifer will also contact the school libraries to see if they can distribute
bookmarks for us, too. Our Amazon Smile account has increase since the
bookmarks were distributed. Jennifer said that Amazon has begun to prompt
customers to use Smile so that may have contributed to the increase as
We received a thank you card from Margaret Chatraw, SRCLS Youth Services
Coordinator for our assistance with the Summer Reading Kick-off event.
Loss of space at Alyssa’s means we have to vacate before September
1. August 29th was determined to be the date to move out and the following
people volunteered to help with this project: Becky & Fred Swope, Mary
Jane, Ferryn and Mary Green. They will meet at Alyssa’s at 9 and
also discuss with her at that time about the offer to still have a shelf
for us to use. Some of the shelving in our space is Alyssa’s and
some is ours. The consensus was to leave our shelving since we don’t
really have a place to store it and it is attached. This can be evaluated
on moving day and changes to this plan can be determined by the volunteers
Alyssa mentioned to Jennifer that we could have a space at the Outdoor
Market taking place on September 9th. Much discussion ended with the
decision not to participate in this event due to the logistics
of moving books,
borrowing and moving tables, and the weather.
After a lengthy discussion we came to the consensus that will have
our next book sale in the library, noting it will be much smaller
limited categories. The categories may just include fiction/non-fiction,
cooking and faith/inspiration for example. Terri will get with us about
available dates in the Feb/March time frame since the room isn’t
available until after Storytime has concluded. Book sorting for this sale
will be coordinated at our November meeting. We will try to get volunteers
from high school students needing volunteer hours if we can’t get
assistance from the Navy folks who have assisted us in the past. We will
continue to accept donations and purge what needs to go to Goodwill.
Alternate financing suggestions included looking into grants and
selling items on e-bay. No one wanted to head up the effort to
sell items on ebay
when asked. Tom stated there are many grants available but it would
take a great deal of research to find one that fits our need. Most
given to allow an organization to fund a specific project and we are
more in need to supplement our budget at this time.
This meeting was held in lieu of our regularly scheduled September meeting
because of the need to discuss the loss of space at Alyssa’s. Our
next meeting will be November 8th per our normal schedule.
Motion to adjourn was made by Ferryn and seconded by Mary Green at 6:39.
Minutes submitted and approved as written/corrected. Amy Brinkerhoff, Secretary
Mary Jane Yarrington, President